Managing WordPress content workflow for a large and/or busy site can be a pain, so wouldn’t it be great if there were some plugins you could use to improve your overall content workflow?
Well, if you read the title of this post, you can probably guess that there are such plugins and that they are the focus of this post.
Below, we’ve curated a list of plugins to help you work with content on WordPress more efficiently. The plugins are quite different in terms of the nitty-gritty features, but they all share the same general focus in that they offer tools to help you improve your WordPress content workflow.
For each plugin, we’ll give you a quick summary of how it helps you to pique your interest. Then, we’ll dig into a more in-depth look at each plugin’s features and pricing.
Best WordPress content workflow plugins in 2023
Here are our picks for the best WordPress content workflow plugins, in no particular order:
1. Multiple Page Generator
💡 What it does: Helps you bulk-generate any type of content. You can easily create a custom template and generate multiple pieces of content using data from a spreadsheet.
Multiple Page Generator is an absolute life-saver if you ever need to bulk generate lots of content on your site.
Essentially, the plugin works like this:
- You collect your data in a spreadsheet. Each row in the spreadsheet represents one new piece of content and you can use the columns to store as much information as needed.
- You create a template and use shortcodes to indicate where you want to dynamically insert data from the spreadsheet. To create the template, you can use the native WordPress editor, your favorite page builder plugin, or even custom code if needed.
- Multiple Page Generator bulk generates a new piece of content for each row in your spreadsheet and fills the template using the spreadsheet’s data.
You can also bulk update pages in the future if you ever need to make changes.
This functionality can improve your content workflow in a ton of different situations, including bulk generation of the following types of content:
- Location pages – you can create a unique page for lots of separate geographic areas (countries, states, cities, zip codes, etc.).
- Landing pages – you can adjust your landing pages for each ad campaign for that perfect ad-to-landing-page match.
- Product pages – you can create unique pages for every product that you offer.
- Client pages – if you work with clients, you can quickly create a unique welcome page for each of your clients.
Because you’re probably focused on SEO if you’re using this approach, Multiple Page Generator also includes tons of useful features there, such as automatic interlinking, Schema markup, and more.
💳 Price: Free version. Premium version from $99.
2. Yoast Duplicate Post
💡 What it does: Makes it easy to duplicate individual pieces of content. It’s also great for updating old pieces of content thanks to a special feature.
Yoast Duplicate Post is a really handy plugin that does exactly what the name says – it lets you duplicate any post, page, or custom post type with the click of a button.
There are a lot of plugins that offer this functionality, but where Yoast Duplicate Post goes further is that it includes a special Rewrite & Republish feature that’s great for updating old content (an essential strategy for growing a blog).
If you decide to use the Rewrite & Republish feature instead of just duplicating the post, it will work like this:
- You click Rewrite & Republish.
- Yoast Duplicate Post copies the content to a new draft.
- You make all of your updates in the new draft (which ensures the live version of your post doesn’t change while you’re working on it).
- When you’ve made all of your updates, you can click a single button to publish those changes back to the original version of the post so that visitors see your changes.
Yoast Duplicate Post also works with WooCommerce products, which can be really handy if you’re making changes to your store.
💳 Price: free.
3. WP Landing Kit
💡 What it does: Helps you create standalone landing pages or microsites by mapping domains and domain URLs to WordPress posts or pages (instead of creating separate WordPress installations or using multisite).
WP Landing Kit’s tagline is that it can “turn WordPress into a landing page powerhouse” and that’s exactly what the plugin does.
Essentially, WP Landing Kit lets you use a single WordPress install to host unlimited landing pages or microsites, each of which can have its own unique domain name or domain URL.
Having the option to create a unique domain for each landing page is the most notable thing about this plugin as you’d normally need to create a separate WordPress install for each or use WordPress multisite.
But with WP Landing Kit, you get to do everything from a single regular WordPress install to create as many unique landing pages as needed. Obviously, that can do a lot to improve your content workflow and simplify your admin processes.
You can create your landing pages just like you would a regular WordPress page (Pages → Add New). You can use the native block editor or your favorite page builder – it’s totally up to you.
Once you’ve created your page, you’ll get a new option to map it to a custom domain name or domain URL:
💳 Price: $99
4. Pre-Publish Checklist
💡 What it does: Helps you make sure you didn’t forget an important task before publishing a new piece of content.
If you want to ensure all the content that you publish is high quality and optimized, you probably have some type of checklist that you go over before you make something live. You might check key details such as whether or not you’ve set/optimized the following:
- URL slug
- SEO title and meta description
- Related posts
- Internal links
- nofollow for affiliate links
- Featured image
- …and so on.
As the number of tasks goes up, it can be harder and harder to remember everything. Or, you might be so busy that you need to hire an editor or virtual assistant (VA), in which case you might need to make sure that they’re getting everything done.
The Pre-Publish Checklist plugin helps you avoid missing key details by doing exactly what it says – providing an in-dashboard checklist that you can complete before you hit the publish button.
You can create your own custom checklist items and you can even create different checklists for different types of content. For example, you could have one checklist for posts and a different one for pages.
You also have the option to block people from publishing entirely if the checklist isn’t complete. Or, you can just show a warning (or even not show anything beyond the checklist itself).
💳 Price: free.
5. Admin Columns
💡 What it does: Lets you customize the Posts or Pages list to show more useful information in your dashboard screens. Also works for custom post types.
Admin Columns is a really useful plugin for improving efficiency while working in the WordPress dashboard. More specifically, while working in the following areas:
- The interface that lists your posts, pages, or custom post types.
- Comments area.
- Media lists.
It lets you customize exactly which columns appear in the interface so that you can see and edit key information in an easier way. It also adds other improvements, such as sorting options, filters, and drag-and-drop reordering.
For example, when working on the post list, you can add new columns for each piece of content, like:
- page template,
- post format,
- word count,
- page depth,
- estimated reading time,
- and tons of other conditions.
With the premium version, you can even include custom field information in the post list, which is incredibly handy if you’re building custom content sites.
The premium version also adds WooCommerce support, which can really improve your content workflows while managing your store.
💳 Price: Free version. Premium version from $89.
6. Post Expirator
💡 What it does: Lets you automatically unpublish content on a specific date (or change other details).
Post Expirator is a simple plugin that does exactly what the name suggests – it lets you unpublish content on your site on a specific date/time. Or, you can also make other changes, such as removing a post’s sticky status or changing its categories.
WordPress makes it easy to publish content on a schedule, but it doesn’t have any option to expire that content, which can be useful in situations, such as:
- Limited-time deals. Such as a sale that has specific start/end dates.
- Live events.
- Removing a sticky notice after people have seen it.
When you set up your expirations, you get the following options for what to do when the schedule occurs:
- Change to draft status.
- Completely delete the post or just send it to trash.
- Change the status to private.
- Enable or disable the sticky functionality.
- Remove existing categories or add new ones.
💳 Price: free.
7. WP All Import
💡 What it does: Lets you import content from a ton of different sources, including CSV and XML. You can easily map the data in your source to any part of your site, including custom fields or custom post types.
WP All Import is a powerful plugin that lets you import pretty much any type of content to your WordPress site and map all the data to the right spot.
You can import your data from any XML, CSV, or Excel file. Once you input the file, you’ll get a visual interface to map the data from your file to your WordPress site. For example, you could map one field from the import file to the post title, another to the featured image, another to the category, and so on.
This import also supports custom fields and custom post types. For example, you could map data to a WooCommerce product’s details or to custom fields that you’ve created with something like Advanced Custom Fields.
Once you complete the import, WP Import will add all of that data to your site and store it in the proper spots. You also get options to bulk edit content in the future and even automatically schedule imports to run on autopilot.
💳 Price: Limited free version. Pro version from $99.
8. Oasis Workflow
💡 What it does: Lets you automate your editorial workflows with a simple visual automation builder.
Oasis Workflow is one of the more complex and feature-rich plugins on this list, and it can be really handy for automating the content workflow on your WordPress site.
Essentially, Oasis Workflow gives you a visual builder that you can use to set up your own custom workflows.
For example, when a writer finishes the draft and submits it, you could automatically send it to the editor without requiring any manual intervention.
You’ll also get lots of other useful features, such as:
- Custom post statuses.
- Task inboxes.
- Due dates and email reminders.
- Task claiming. For example, a certain user could claim one of the workflow tasks.
It’s a little complicated to work out the optimal workflow. But once you get it built, it can be really useful because it will run on autopilot.
💳 Price: Free version. Premium version from $119.
💡 What it does: Gives you a suite of tools to manage your editorial calendar and content in general.
PublishPress is another comprehensive plugin that can help with all aspects of managing your content workflows.
It has a modular approach, so you can pick and choose exactly which features you want. But across the plugin’s full functionality, you can get access to the following features:
- Editorial calendar – easily manage your upcoming content using a calendar. You can see all the scheduled posts on the calendar view and drag-and-drop content around to change its scheduling.
- Content notifications – you and your team can subscribe to posts to receive notifications for key changes, such as a change in the post’s status.
- Content overview – another way to manage all of your upcoming content in more of a list-view with detailed filters.
- Custom statuses – create custom post statuses to keep everything organized.
- Editorial comments – add editorial comments in the backend editor so that you and your team can communicate.
- Editorial metadata – add custom metadata to pieces of content to match your content workflow.
- Slack and reminder notifications – get notifications via Slack or email for key tasks or upcoming actions.
- Checklists – create your own custom publishing checklists.
- Multiple authors – add multiple authors to a single post. This is great for guest posts or when you need to credit multiple team members for working together on a post.
Overall, it’s just a really powerful tool for improving your editorial and content workflows on WordPress.
💳 Price: Free version. Premium version from $79.
10. ACF Quick Edit Fields
💡 What it does: Makes it easier to quickly update information in custom fields from Advanced Custom Fields.
ACF Quick Edit Fields is more narrow in its approach than the other plugins on this list, but it can be really handy if you’re using Advanced Custom Fields (ACF) to add custom fields to your site.
On the other hand, if you’re not using ACF, then this plugin holds zero value for you – sorry about that!
So – what does it do? Well, pretty much exactly what the name says – it lets you quickly edit custom fields information from the Posts/Pages list without needing to open the full editor for each piece of content.
It’s kind of like Admin Columns in that respect, as it helps you work more effectively from the post list page.
Overall, it’s a pretty focused plugin in its functionality, but it can be very useful if your content workflow relies on ACF.
💳 Price: free.
Improve your WordPress content workflow today
Whether you’re looking to bulk generate content with Multiple Page Generator, create landing pages with unique domains using WP Landing Kit, automate your editorial processes with Pre-Publish Checklist or PublishPress, or anything else, like auto-blogging, we hope you found some useful plugins on this list!
Depending on your needs, you might end up using a lot of these plugins. Or, you might pick just one that best fits your situation and workflow.
If you’re into improving your WordPress content workflow, you’re probably interested in productivity in general. And in that case, we have some other really awesome posts that you might want to check out to help you work more efficiently:
Do you still have any questions about how to improve your WordPress content workflow? Let us know in the comments!
Don’t forget to join our crash course on speeding up your WordPress site. Learn more below: