JIRA vs Trello vs Asana vs TeamClerk vs … WordPress?

 TL;DR: Today we are going to compare popular project management solutions: JIRA vs Trello vs Asana vs TeamClerk vs … WordPress? 

When it comes to project management tools, you certainly have a lot of options to choose from, and that’s mostly a good thing. However, sometimes the abundance of choice can backfire, and even entirely halt your efforts.

I mean, speaking about the tools that can be used for project management, we have: JIRA, Anydo, TeamClerk, Remember the Milk, Trello, Todoist, Wunderlist, OmniFocus, Asana, Producteev, and probably a dozen more that haven’t earned their stripes yet. But which one will be the best for your specific needs, not mentioning fitting your budget?

To make things easier, today we narrow it down to just a handful of tools. Here’s our side-by-side comparison of JIRA vs Trello vs Asana vs TeamClerk vs … WordPress (yes, WordPress, but let’s hold off on that one):

JIRA vs Trello vs Asana vs TeamClerk vs … WordPress


Overview
Kicking off the JIRA vs Trello vs Asana vs TeamClerk comparison, we have to say that JIRA is one of the leaders in the project management space, especially among software developers and teams. The tools made available by JIRA cover a lot of ground and let you manage your work in a variety of ways.

First of all, JIRA has been designed to help agile teams make their often complex software projects more manageable and easier to grasp. This is visible throughout the features that JIRA offers.

For instance, you can work with things like scrum boards, kanban boards, agile reporting, project and issue tracking, backlog prioritizing, sprint planning, flexible workflows, and loads of other great features.

Price
JIRA’s pricing is based on the size of your team. Namely:

UsersPrice per year
1 – 10$100
11 – 15$750
16 – 25$1,500
26 – 50$3,000
51- 100$4,500
101 – 500$7,500
501 – 2000$15,000

Apart from that, there are also paid add-ons:

jira-upgrades

Pros and cons
  • You get very advanced project management features.
  • It can handle projects of any size.
  • It’s optimized for software projects (also meaning WordPress websites, plugins, themes).
  • You pay high prices for teams above 10 people.
  • It has a learning curve…
Who is JIRA best suited for?
  • Teams working on large software projects.
  • Teams utilizing specific project management and work methodologies, like e.g. scrum

Overview
Trello is loved by many professionals due to its ease of use and simplicity. The tool has literally no learning curve. You just get your account, create a board, visit it, and you somehow know what to do right away with no guidance needed.

In a nutshell, Trello provides you with a blank canvas that you can populate with various lists and cards representing your projects and workflows. You can work in Trello either individually or with a team.

The UI allows you to do most things with drag-and-drop, and also to use colorful labels and icons/images to identify each card better.

Price
There are three main plans at Trello:

  • the free plan – $0
  • “Business Class” – $8.33 / user / month
  • “Enterprise” – $20.83 / user / month

However, it’s worth pointing out that you can use the free plan for teamwork as well (with some limitations).

Pros and cons
  • It has no learning curve.
  • It’s really simplistic in its structure and the way it works.
  • It gives you a total freedom of how you want to use the tool
  • It’s great for visualizing workflows step-by-step.
  • Your boards can get messy and cluttered if you don’t clean them up regularly.
Who is Trello best suited for?
  • People looking for something free.
  • People who expect their project management tool to give them freedom to do whatever they wish, instead of following a specific, imposed methodology of work.
  • Small to mid-size teams working on not too complex projects.

Overview
Asana is a great middle-of-the-road solution when looking through JIRA vs Trello vs Asana vs TeamClerk. It delivers a great-looking simplified UI, but also introduces some structure into your projects making everything easier to grasp.

Asana is particularly helpful if you – and your team – work on medium-sized projects involving 10+ tasks to complete. The UI is really simple and has nearly no learning curve.

In many ways, Asana is quite similar to Trello. While Trello is based on cards that you can align in a canvas-like space, Asana relies on lists that already have a certain structure organized on a per-project basis.

Of course, Asana gives you all the common features like tasks, due dates, assignments, teamwork, and even project progress charts.

Price
There are two main plans:

  • free – $0 for teams of up to 15 people,
  • $8.33 per member per month – with no member limits, and no limits at all for that matter.
Pros and cons
  • It’s not too complicated. You can master it in one afternoon.
  • It introduces a nice structure for your projects and workflows.
  • It might not be functional for large projects consisting of a lot of individual tasks and sub-projects.
  • It’s also not perfect if you have a lot of very small projects – your dashboard will get cluttered soon.
Who is Asana best suited for?
  • People and teams who expect their project management tool to introduce some structure into their work. So unlike Trello, Asana exchanges some of your freedom for structured workflows, which is very good in certain cases.

Overview
TeamClerk is a simple project management software in itself, but it does a good job at tracking your team’s progress on any given project, and letting you organize tasks based on their priority and even difficulty (not common in other project management tools among JIRA vs Trello vs Asana vs TeamClerk).

TeamClerk has a very clever UI that sort of goes from left to right. What I mean is that your projects are on the left, and then every consecutive column is related to the previous one.

So, when selecting a project from the most left column, you’ll see the project’s tasks in the next column, your own tasks related to the project in another one, and finally the project analytics column on far right. As you switch between the projects, all the other columns switch accordingly too.

This is a unique approach which may be to some people’s liking. Its strong point is that when looking through the projects, you always know what sort of information you can expect in each column. This makes interacting with the tool faster over time.

Price
There are 4 main pricing points with TeamClerk:

  • Free – $0 – 1 team, up to 3 members
  • $9.99 / mo – 2 teams, 15 members / team
  • $19.99 / mo – 5 teams, 20 members / team
  • $39.99 / mo – 10 teams, 30 members / team

You can work with unlimited projects and tasks on all plans.

Pros and cons
  • It has simple and quite unique UI.
  • It can track your tasks in real-time.
  • It doesn’t let you do much more than organizing your projects, tasks, and then tracking the progress.
Who is TeamClerk best suited for?
  • People who want to keep their multiple projects in the same place and be able to grasp them at a glance.
  • Good for tracking real-time progress of a project/task.

 

WordPress?

Managing your projects straight inside WordPress is surely an idea worth exploring. And technically, if you want to get into that, there are some plugins available out there. But they aren’t too stunning, if I’m honest.

Let’s discuss the pros and cons of the whole solution:

  • First off, managing projects inside WordPress makes sense only if the core of your business revolves around your WordPress site. In other words, it only makes sense if you’re pretty much logged into your WordPress site round the clock anyway.
  • Accessing your project management “place” requires some additional steps, and it’s certainly not as simple as just logging into Asana or something.
  • You get no mobile apps for the project management part of your WordPress site. And those mobile apps are some of the main strengths of the other tools on this list.

Then, there’s potentially the biggest downside of them all: there aren’t that many quality project management plugins out there. And even the most popular ones don’t have that many active installs, not to mention sometimes rather harsh reviews.

If you want to take a look, here are the most sensible plugin options in the project management realm. Free:

 
 
Premium:

cqpim

In the end, I would advise using WordPress for project management only if you and your team spend most of your time in the WordPress dashboard already (and if you don’t want to use third-party tools).

 
Some other comparisons you might be interested in:

JIRA vs Trello vs Asana vs TeamClerk vs WordPress: Conclusion

I hope this comparison will be helpful to you, and that it’ll make your choice easier. Here’s a cut-out-‘n-keep summary:

JIRA: Use it when working with a team on larger software projects, and if you’re utilizing things like scrum for managing your work.
Trello: Use it if you’re looking for a tool that you and your team can use for free, and that gives you ultimate freedom to manage your projects however you wish.
Asana: Use it if you expect your project management tool to introduce some structure into your workflow, and if you prefer list-based tools, rather than card-based.
TeamClerk: Use it to track your progress in real-time, and to get a good overview of a handful of projects running in parallel from the same dashboard.
 
Managing projects with WordPress + plugins: Not really.

But what do you think? Which one is your winner: JIRA vs Trello vs Asana vs TeamClerk? Or maybe you use something entirely different for project management? Feel free to share in the comments.

 

Karol K

Creates content, manages CodeinWP's team of writers and makes sure that every piece of content you see on this blog looks great! / Author of "WordPress Complete" / Professional yerba mate drinker / @carlosinho
  • Where is Smartsheet?

  • We are big fans of Trello and we’re using it in a daily basis (free version). It has a lof of great features, easy to use and collaborate.

  • myk1e

    I’m using Jira/Confluence at work but, for my personal projects, I prefer Hansoft which is just the perfect project management tool for me!

    • Karol K.

      Is Hansoft good mainly for software projects, or can it be applied for different types of work as well?

  • Kanban for WordPress

    I’d also like to throw our hat into the ring. Kanban for WordPress is relatively knew but we think it can hold it’s own against Trello. The free version might have most of what you need, and the full bundle of paid add-ons balances out to around $12.50/month. We’re native WordPress, integrate with your own WordPress site, and are involved in the community!

    • Karol K.

      That looks promising. I’ll look into this plugin. Thanks for suggesting!

  • ari salomon

    I have been very happy using asana for about two years now.

  • Laim Chips

    ProofHub should definitely be on the list! Using it from the last one year. I tired Asana but didn’t quite like it because of unavailability of Gantt charts!

  • Asger Johansen

    Completely agree on many of the basic points that you point forward. As you also mention Jira, Asana, Trello and TeamClerk are all great tools but with different purposes and I have experienced that you often end up using a combination of several of them.

    If I could, I would add SquidHub to the list when looking for a tool. SquidHub is more for the simple projects, for those that just need something easy and that works straight out of the box. With the tools you mention, we have often ended up using as much time working on the tool as the damn project.

    Thanks again for a great article! 🙂