Best Invoicing Software Online: 5 Platforms for Freelancers and Businesses

For freelancers, agencies, and other small businesses, invoicing is a necessary task. Unfortunately, tracking down information, formatting documents, sending invoices, and following up with clients can quickly eat up valuable hours in your day πŸ€•. Luckily, some of the best invoicing software online that we’re comparing for you today can help, a lot!

Invoicing software can streamline billing and accounting. Plus, many services help you organize data to create invoices efficiently and keep track of bills after they’re sent. Some also help you to monitor your bank accounts and bills.

In this article, we’ll help you start your search for best invoicing software online by suggesting features to look for. Then we’ll introduce five of the best platforms available. Let’s dive in!

What the best invoicing software online all have in common

Invoicing platforms can be valuable time-savers, but only if you’re careful about your selection. Choosing an expensive platform lacking in features, or supplying several features you don’t require, could end up hurting you more than it helps.

⏰ When considering a platform, think about the ways in which it’s capable of saving you time. If you couldn’t use that time productively to make up for the platform’s cost, it’s probably not worth the investment. Cost-effectiveness is key.

πŸ”₯ With this in mind, it’s wise to look into platforms that are able to do more than just send invoices. Some include other valuable accounting features such as time tracking, expense tracking, bill paying options, bank account monitoring, or estimate generation.

πŸ€– Automation is also a useful component of any invoicing platform. Scheduled late fees and reminders to deal with unresponsive clients, recurring invoices, and automatic tax calculations can save you time as well.

πŸ—οΈ Finally, it’s important to look for a platform you can customize with your own branding. Invoices are small yet important opportunities to promote your work, and to demonstrate your professionalism to clients with consistent branding.

Five of the best online invoicing platforms for freelancers and agencies

We’ve compiled a list of some of the best invoicing software online by considering their price, features, and ideal user. If you just want to see an overview of the solutions included, check out our summarized findings:

Best Invoicing Software Online Summarized
SoftwarePrice fromFeaturesIdeal for
QuickBooks$5 / monthBill Management, Tax Filing, Reports, Income and Expense Tracking.Freelancers and businesses who want help with taxes.
Xero$9 / monthInventory Management, Business Expense Management, Additional Functions through Third-Party Apps.Businesses who want a wide range of features.
Hiveage$15 / monthCustomizable Invoices; Time, Expense, and Mileage Tracking; Payment Reminders; File Storage.Freelancers and businesses who want to focus on invoicing.
FreshBooks$15 / monthCustomizable Invoices, Automatic Expense Reports, Project Budgets.Freelancers and businesses who need a platform to handle invoicing and accounting.
AND COfreeCustomizable Invoices, Proposal and Contract Generation, Automatic Invoice Creation, Task Management, Expense Tracking.Freelancers who want the most bang for their buck.

1. QuickBooks (quickbooks.intuit.com)

quickbooks

The name QuickBooks is fairly well-known, but usually associated with taxes. However, it’s also capable of invoicing, generating estimates, and more.

This large platform offers quite a bit in the way of customer support, including training classes and webinars if you want to improve your accounting skills.

 

Pricing

QuickBooks has a wide range of options when it comes to price. Their small business plans range from $10–30 per month. With optional payroll add-ons for an additional $18–40 per month – not to mention the fees per-employee – the cost of using this platform could skyrocket quickly.

There’s also a plan for freelancers and other self-employed people that costs just $5 per month. It has slightly fewer features than the more expensive small business plans. However, if you only want to send invoices, track expenses, pay your taxes, and generate basic reports, this could be a very inexpensive option.

Key features

  • Creates invoices and tracks their payment status.
  • Accepts credit card payments and free bank transfers.
  • Tracks income and expenses and stores information for tax purposes.
  • Generates profit and loss reports, expense reports, and balance sheets (types of available reports depends on plan).
  • Sends estimates to clients (Small Business plans only).
  • Manages bill status and sets up recurring payments (Small Business Essentials and Plus plans only).
  • Tracks inventory and project profitability (Small Business Plus plan only).
  • Helps pay employees and files taxes (add-on for Small Business plans).

Who should choose QuickBooks?

If taxes are a high priority for you, QuickBooks may be worth choosing. It provides the most thorough help when it comes to filing taxes and keeping related records. However, its business plans are on the expensive end, especially if you include add-ons. Freelancers will likely enjoy the low monthly cost, but may not appreciate the relative lack of features.

πŸ‘‰ Go to QuickBooks

2. Xero (www.xero.com)

xero

This small business invoicing platform provides a host of features useful for a variety of business types.

Popular features include inventory management and a way to monitor your finances via mobile. Xero also provides additional functionality through its extensive marketplace of third-party apps.

 

Pricing

Xero’s Early plan starts at just $9 per month, but limits you to just five invoices per month. To get good use out of the software, you’ll need to upgrade to at least their Growing plan, which starts at $30 per month before add-ons. As such, if you purchase several additional features, your monthly costs could easily creep into the hundreds.

Key features

  • Sends invoices and quotes to clients.
  • Maintains bill records.
  • Enables bank transaction reconciling.
  • Sends updates when clients open and view invoices.
  • Manages inventory, including updates on stock quantity and value.
  • Tracks time and expenses for individual projects (Established plan only).
  • Manages business expenses (Established plan only).
  • Provides almost endless functionality through more than 700 third-party apps.

Who should choose Xero?

As a platform designed with businesses in mind, freelancers aren’t likely to find Xero as useful or cost-effective as some of the other best invoicing software on this list. Plans can still get pricey for companies, but if you’re willing to pay more to tap into the wealth of features in the app marketplace, Xero could be the tool for you.

πŸ‘‰ Go to Xero

3. Hiveage (hiveage.com)

hiveage

With a heavy focus on invoicing, Hiveage has you covered when it comes to getting paid. They take pride in their invoice designs, and enable you to promote your brand with your logo and details.

Many of their features focus on improving the invoicing experience and simplifying it to save you as much time as possible.

 

Pricing

All of Hiveage’s plans enable you to create and send invoices efficiently, so the decision really comes down to how many people are involved in your business. Their least expensive plan is $15 per month and provides accounts for two team members. Their most expensive is $79 per month, serving 20 staff. Hiveage also offers a 50% discount to charities, nonprofits, and educational organizations.

Key features

  • Provides unlimited invoices, bills, and estimates for unlimited clients.
  • Sets up automatic payment reminders.
  • Tracks time, expenses, and mileage.
  • Enables custom branding of all your invoices.
  • Tracks sales tax, discounts, and shipping costs.
  • Provides file storage to keep invoices for records (storage size depends on plan).
  • Creates recurring invoices to save time.
  • Enables delegation of billing tasks to team members.

Who should choose Hiveage?

If you want to focus on invoicing and use other tools for tasks such as managing your bank accounts, filing and paying taxes, and managingΒ  your inventory, Hiveage could be ideal. Though its plans support small businesses, features such as time, expense, and mileage tracking may appeal to freelancers as well.

πŸ‘‰ Go to Hiveage

4. FreshBooks (www.freshbooks.com)

freshbooks

If Hiveage’s invoicing features sound appealing but you’re worried about missing out on accounting help, FreshBooks may help fill in the gaps.

It combines extensive invoicing tools with accounting capabilities to create a well-rounded platform for just about any type of business.

 

Pricing

FreshBooks’ Lite plan is just $15 per month, but limits you to five clients and only includes invoicing features. However, at just $25 per month, their Plus plan provides a long list of invoicing and accounting features for up to 50 clients. If business is booming, you can send invoices to upwards of 500 clients and access all of FreshBooks’ features for $50 per month.

Key features

  • Creates and send unlimited invoices and estimates.
  • Tracks time and expenses.
  • Enables you to customize invoices with your branding for a professional look.
  • Imports expenses from your bank account to track spending.
  • Generates reports about your business’ income and expenses.
  • Creates project budgets to keep you on track.
  • Sets up automatic payment reminders and schedules late fees (Plus and Premium plans only).
  • Schedules recurring invoices (Plus and Premium plans only).

Who should choose FreshBooks?

FreshBooks caters to both freelancers and small businesses. Cost-wise, you’ll get more features for less money with Hiveage or QuickBooks’ lower-tier plans than with a Lite plan from FreshBooks. However, if you want to go for a Plus or Premium FreshBooks plan, you could save on your monthly costs and get comparable or superior features compared with other platforms.

πŸ‘‰ Go to FreshBooks

5. AND CO (www.and.co)

and.co

Finally, AND CO is much more than invoicing software. It’s actually been designed to help you take each of your projects from beginning to end, and delivers a range of different tools to help you do that.

With unique features to help freelancers better their proposals, contracts, and task management, this one stands out from the other best invoicing software on this list.

 

Pricing

Apart from a free option that lets you create invoices for just one client, AND CO only has one plan. At $18 per month, this platform is quite affordable when compared with lower-tier plans for Hiveage, FreshBooks, or even QuickBooks. It supplies far more features than these plans for only a few dollars more each month.

Key features

  • Creates customizable invoices featuring your branding.
  • Generates customizable proposals and contracts for clients.
  • Sets up automatic recurring invoices, and produces automatic invoices based on your contracts or time tracking.
  • Accepts and tracks payments.
  • Supports task management with due dates, task lists, recurring task reminders, and more.
  • Tracks and organizes all expenses.
  • Enables you to attach files to invoices for clients.
  • Accepts payments without charging extra fees.

Who should choose AND CO?

AND CO was created for freelancers. As such, businesses will struggle to manage larger scale projects and teams with this platform. While it has limited accounting features to help with tax filing and bank account monitoring, AND CO’s task management features provide help in other areas that could still save you time and make this a cost-effective option.

πŸ‘‰ Go to AND CO

Conclusion

While invoicing may be a pain, it’s a needed process for legal reasons and also monitoring your business’ income. Fortunately, some of the best invoicing software online can streamline your accounting and billing tasks so you can focus on other important aspects of your work.

In this article, we’ve explained what to look for in an online invoicing platform. Then we discussed five of the best invoicing software available. Here’s the summary table again:

SoftwarePrice fromFeaturesIdeal for
QuickBooks$5 / monthBill Management, Tax Filing, Reports, Income and Expense Tracking.Freelancers and businesses who want help with taxes.
Xero$9 / monthInventory Management, Business Expense Management, Additional Functions through Third-Party Apps.Businesses who want a wide range of features.
Hiveage$15 / monthCustomizable Invoices; Time, Expense, and Mileage Tracking; Payment Reminders; File Storage.Freelancers and businesses who want to focus on invoicing.
FreshBooks$15 / monthCustomizable Invoices, Automatic Expense Reports, Project Budgets.Freelancers and businesses who need a platform to handle invoicing and accounting.
AND COfreeCustomizable Invoices, Proposal and Contract Generation, Automatic Invoice Creation, Task Management, Expense Tracking.Freelancers who want the most bang for their buck.
Do you have any questions about choosing an online invoicing platform? Let us know in the comments section below!

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